Travel News

March 26, 2020 - ESS/SAP will continue to be available for reimbursement of travel expenses incurred prior to January 1, 2020. The previous deadline of March 27, 2020 is extended due to the office closures related to COVID-19. A revised deadline date will be established upon return to normal business activity.

March 18, 2020 - The Governor's Office issued a travel directive today prohibiting employees from out-of-state and international travel for commonwealth business. This directive is effective today until further notice.

February 18, 2020 - Corporate card payment due dates for 2020 have been posted on the Corporate Travel Card page.

January 7, 2020 - SAP Concur is live for online reservations and expense reimbursements. All training, user guides, FAQs and other resources can be found on the SAP Concur page of this website.

January 1, 2020 – The Pennsylvania Turnpike Commission has approved a six percent toll increase for both EZPass and cash paying customers. The new rates were effective January 5, 2020. Commonwealth travelers are encouraged to use EZPass when traveling on commonwealth business to take advantage of the savings versus the cash price. More information on the increase and toll schedules is available on the Turnpike Commission website or you can read the News Release.

December 31, 2019
– The U.S. General Services Administration (GSA) announced changes to the Personally-Owned Vehicle (POV) mileage reimbursement rates. Commonwealth traveler claims for personal vehicle mileage are reimbursed according to commonwealth ground travel policies and the applicable GSA mileage rate. Effective January 1, 2020, the higher “standard” rate decreased from $0.58/mile to $0.575/mile and the lower “other vehicle available” rate decreased from $0.20/mile to $0.17/mile. Please review BCPO Travel Memo #19-05 (PDF) for more information.

December 13, 2019 - Travel policy has been revised in conjunction with the implementation of SAP Concur. Check out the Travel Policies & Memos page for the updated policies effective for travel on or after January 1, 2020.

October 25, 2019 – The Preferred Lodging Guide (PDF) effective for the period from October 2019 through December 2020 is now posted. Preferred hotels must be confirmed through ADTRAV if available and within a reasonable distance of your business trip destination. If a preferred hotel is not available within a reasonable distance of your destination, any hotel can be selected provided the rate is at or below the GSA maximum lodging rate.

October 1, 2019 – The U.S. General Services Administration (GSA) has announced its rates for lodging and subsistence for travel that begins on or after October 1, 2019. The new rates can be found on the GSA website by selecting FY2020 from the “For Fiscal Year” dropdown menu. The Commonwealth’s maximum lodging rates equal the GSA rates; maximum subsistence rates equal the GSA rates. Travelers with questions should contact co-travelaudits@pa.gov or refer to Manual 230.1, Commonwealth Travel Procedures Manual.

July 30, 2019 - Effective August 25, 2019, only files with .pdf, .png., jpg, .jpeg, .tif, and .tiff extensions will be able to be attached to travel expense reports. BCPO Travel Memo #19-02 (PDF) was issued to agencies explaining the change and includes procedures on how to convert files to an acceptable file type.

December 5, 2018 - A new SAP role is available for Agency Board Administrators to perform their responsibilities as defined in Management Directive 305.19, Identification of Boards, Commissions, Councils, Advisory Committees, and Authorities. Please review BCPO Travel Memo #18-01 (PDF) for more information.

May 9, 2018 – Through tax year 2017, the Internal Revenue Code provided an exclusion from employees’ income for qualified moving expense payments and reimbursements made by employers. The Tax Cuts and Jobs Act suspended this fringe benefit, except for military-related moving expenses, for tax years 2018 through 2025. As a result, all amounts that the commonwealth pays or reimburses for employee moving expenses must be reported to payroll as compensation. Commonwealth employees should refer to Management Directive 625.3, Moving Employee Household Goods, for the policy on moving expenses. Form STD-202, Request for Transfer Travel Status/Moving Expenses has been updated to reflect this change.