Single Audit Submissions
Purpose for Single Audit Submission
In accordance with Subpart F of the U.S. Office of Management and Budget's (OMB) 2 CFR part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and other relevant federal and commonwealth single audit policy and regulations, a subrecipient that expends $750,000 or more in federal awards during its fiscal year is required to provide the appropriate single or program-specific audit in accordance with the provisions outlined in 2 CFR Part 200.501.
Entities Required to Perform a Single Audit
§200.501 Audit requirements.
(a) Audit required. A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this part.
(b) Single audit. A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with §200.514 Scope of audit except when it elects to have a program-specific audit conducted in accordance with paragraph (c) of this section.
(c) Program-specific audit election. When an auditee expends Federal awards under only one Federal program (excluding R&D) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted in accordance with §200.507 Program-specific audits. A program-specific audit may not be elected for R&D unless all of the Federal awards expended were received from the same Federal agency, or the same Federal agency and the same pass-through entity, and that Federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit.
(d) Exemption when Federal awards expended are less than $750,000. A non-Federal entity that expends less than $750,000 during the non-Federal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in §200.503 Relation to other audit requirements, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO).
(e) Federally Funded Research and Development Centers (FFRDC). Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part.
(f) Subrecipients and Contractors. An auditee may simultaneously be a recipient, a subrecipient, and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part. The payments received for goods or services provided as a contractor are not Federal awards. Section §200.330 Subrecipient and contractor determinations sets forth the considerations in determining whether payments constitute a Federal award or a payment for goods or services provided as a contractor.
(g) Compliance responsibility for contractors. In most cases, the auditee's compliance responsibility for contractors is only to ensure that the procurement, receipt, and payment for goods and services comply with Federal statutes, regulations, and the terms and conditions of Federal awards. Federal award compliance requirements normally do not pass through to contractors. However, the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also, when these procurement transactions relate to a major program, the scope of the audit must include determining whether these transactions are in compliance with Federal statutes, regulations, and the terms and conditions of Federal awards.
(h) For-profit subrecipient. Since this part does not apply to for-profit subrecipients, the pass-through entity is responsible for establishing requirements, as necessary, to ensure compliance by for-profit subrecipients. The agreement with the for-profit subrecipient must describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for Federal awards made to for-profit subrecipients may include pre-award audits, monitoring during the agreement, and post-award audits. See also §200.331 Requirements for pass-through entities.
Refer to the Federal Audit Clearinghouse’s site for required elements of Single Audit and Program-Specific Audit reporting packages.
Procedures for Submitting the Single Audit Report or Program-Specific Audit Report
In accordance with the auditing and reporting requirements of Subpart F, §200.512 (3g) of the Uniform Guidance, the Federal Audit Clearinghouse (FAC) and the commonwealth each have responsibilities.
Federal Audit Clearinghouse Responsibilities
The FAC must make available to the public the reporting packages received in accordance with 2 CFR §200.512 (c) and 2 CFR §200.507 (c), except for Indian tribes exercising the option in §200.512 (b)(2), and maintain a data base of completed audits, provide appropriate information to Federal agencies, and follow up with known auditees that have not submitted the required data collection forms and reporting packages.
Commonwealth of Pennsylvania Responsibilities
Steps for Submission
On October 1, 2023, the designated federal agency responsible for the FAC transitioned from the US Census to the US General Services Administration (GSA). All single audit reporting package submissions for fiscal years 2023 and later (and any submissions or resubmissions of reporting packages for earlier fiscal years) will now need to be submitted to fac.gov (GSA FAC) as opposed to the Census FAC Internet Data Entry System facweb.census.gov (Census FAC).
Submissions to the GSA FAC Website:
When your entity has filed its single audit reporting package on the GSA FAC website, please send an e-mail to our resource account RA-BAFMSingleAudit@pa.gov with the following information:
Submissions to the Census FAC Website:
Entities that have submitted their single audit reporting packages for fiscal years prior to 2023 to the Census FAC before October 1, 2023, should continue to send the below information to our resource account RA-BAFMSingleAudit@pa.gov. Please include the name of the entity and the fiscal year end of the reporting package in the subject line of the e-mail:
Upon sending the above information to our resource account, you will receive an e-mail from BAFM confirming the receipt of the above materials.
NOTE: Requests for information in accordance with the Right to Know Law (RTKL), must be submitted directly to OBRightToKnow@pa.gov. Requests sent to any other email address listed on this website will not be considered an official RTKL request.