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Commonwealth E-Invoicing Program

Overview

The Commonwealth of Pennsylvania’s E-Invoicing Program allows vendors to submit invoices for purchase orders, grants, utilities, and other non-purchase-order direct charges via email.
 
Submitting invoices via email enables vendors to save printing and postage costs, paper supplies, and mailing time needed to transmit paper invoices.   The commonwealth also benefits by having a more efficient accounts payable process.
 

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Eligibility

Vendors doing business with the agencies under the Governor’s jurisdiction that currently mail invoices to the post office mailboxes listed below can participate in the E-Invoicing Program.  The required content of each invoice does not change.   Please refer to the links below for details about the required content for procurement and non-procurement invoices.
 
 
 
The E-Invoicing Program does not currently provide processing services for PA Liquor Control Board suppliers or vendors doing business with other independent state agencies such as PASSHE, PHEAA, PA Turnpike Commission, PA Treasury Department, and the Department of the Auditor General.

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Terms

  1. Invoices must be submitted in portable document format (PDF) only.  Do not send invoices in Word or Excel formats.
  2. Include invoices only.  DO NOT send delivery/accounting documents (statements, packing slips, bills of lading, purchase orders, etc.), correspondence, surveys, requests for payment status, or updates to mailing address or banking information with invoices.
  3. Each invoice PDF MUST include only one invoice per attachment (including any required back up documentation).
  4. Each invoice PDF MUST be saved and attached using a unique name.  For example, name the PDF “invoice #xxxxx,” where “xxxxx” represents the invoice number.  Do not use special characters in the name.
  5. DO NOT mail any invoices submitted via email; duplicate submissions will delay payments.
  6. Invoices must not exceed 150KB per page.  Individual emails must not exceed 10MB.
  7. Invoices exceeding five pages must be made searchable (allow for text searches within Adobe Acrobat or in third party search tools).
 
 
**The Commonwealth of Pennsylvania has the right to refuse files that are not accepted by the commonwealth’s information technology systems.
 

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How To

Simply email invoices to the appropriate email account listed below.

  
If You Mail Invoices To:​ ​You Can Instead Email Invoices To:
PO Invoices​ ​PO Box 69180
Harrisburg, PA 17106

69180@pa.gov

​Utility Invoices
​PO Box 69182
Harrisburg, PA 17106
69182@pa.gov

​Grant Invoices ​PO Box 69183
Harrisburg, PA 17106
69183@pa.gov

​Other Invoices ​PO Box 69181
Harrisburg, PA 17106
69181@pa.gov

To avoid delays: 

  • The email account listed must be the only email account in the "To" field.  Copies of the email must be sent using the "CC" field.
  • Do not include any information in the body of the email.  All relevant information must be provided on the invoice.
  • Do not use stationery, pictures, or company logos in the body of the email.
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Questions

For more information on how to email invoices for payment, please contact ra-obpa_invsubmitiss@pa.gov.

For all other questions about the E-Invoicing Program or to inquire about an e-invoice you have already submitted, please contact the Payable Service Center call center via telephone or email:

Toll Free: 877.435.7363 Monday through Friday, 8:00 a.m. to 4:30 p.m. EST (except state holidays)
Email: ra-pscpaymentinquire@pa.gov